Bill fast. Collect on time. Never run out.
Quilography is the AI ERP for wholesale traders and distributors. It bills in bags, cartons and kilos with each party's rates, keeps every godown's stock, guards credit limits, takes salesmen's orders, prepares GST books and e-invoices, and tells you what to reorder and what is slowing down.
No card needed. We help move your data from Tally or your current software.
Today at the counter
Perinad Wholesale Stores
640 retailer parties - 2 godowns - 3 salesmen on 6 routes
Bills since 8 am
12
party-wise rates applied
Sales
₹0.9 L
bags, cartons and kg
Salesman orders
6
from 6 routes
Collected
₹0.4 L
cash, UPI and cheques
Wholesale billing - day book
Invoices sent on WhatsAppCredit guard
4 over limitGodown stock
AI stock advisor - for the owner
Sugar runs out by Thursday
Festival week pace. Suggest ordering 300 bags.
One biscuit brand is slower
Selling below last year. Reduce the next order.
GST books
0
B2B e-invoices
0
e-way bills
Bags, cartons, kg
in one bill
Offline billing
at the counter
Salesman app
works without signal
bills and statements
e-invoice
and e-way bill
Malayalam
and English
Walk the lane
One system for the whole shop, from counter to godown to CA.
Every spot in a wholesale business, connected. A bill at the counter moves stock in the godown, debits the party, checks credit, feeds the AI and lands in the GST books.
Shop 1 - The counter
Wholesale Billing
A bill in under a minute, at the right rate for every party.
Your counter boy types the party name and the rate list, units, schemes and GST fall in place. Bags, cartons, dozens and loose kilos sit in the same bill, and the invoice goes out on WhatsApp before the tempo is loaded.
- Party-wise rate lists. Keep separate rates for retailers, semi-wholesalers, institutions and outstation parties. The right list loads with the party name.
- Multiple units per item. Sell rice by the 25 kg bag or by the kilo, biscuits by the carton or by the packet. Stock and rates convert on their own.
- Schemes and free goods. Buy 5 get 1 free, slab discounts, cash discounts and company schemes are applied and shown clearly on the bill.
New bill - Sree Durga Stores, Chathannoor
Rate list BThe godown - Back of the lane
Godown Stock
Know every bag in every godown, without walking in.
Stock is kept item-wise, godown-wise, unit-wise and batch-wise. Transfers between godowns are recorded on both sides, shortages show up at the next count, and the counter only sells what is really there.
- Multiple godowns. Main godown, market road shop, cold room or a rented space. Each has its own stock and its own in-charge.
- Godown transfers. Send 120 bags from one godown to another. The receiving side confirms, so nothing goes missing on the way.
- Units and conversions. Bags, cartons, tins, bundles, kilos and pieces with fixed or variable conversions for weighed goods.
Godown stock - all godowns
Batch and expiry on1 bag = 25 kg. Bills in bags, kg or both. Loose sales reduce the bag count automatically.
The accountant's desk
Party Ledger
Every party's balance, right now, to the rupee.
Bills, payments, cheques, returns and discounts post to the party ledger the moment they happen. Statements go out on WhatsApp, cheques are tracked till they clear, and you know who owes what before the salesman leaves.
- Live party ledger. Debit, credit and running balance for every retailer and supplier, with bill-wise outstanding.
- Cash, UPI and cheques. Receive payments at the counter or through salesmen. Each one is adjusted against the oldest bills or chosen bills.
- Cheque register. Post-dated cheques, deposit dates, bounced cheques and charges. Bounced cheques reopen the bills on their own.
Party ledger - Anugraha Supermart
Statement sentThe accountant's desk - the red pen
Credit Guard
Give credit with open eyes. Hold it when you must.
Every party gets a credit limit and a number of days. When a bill would cross the limit, or a bill is overdue, Credit Guard stops it at the counter and on the salesman's phone, and asks the owner. One tap to approve once, or keep it on hold.
- Limits by amount and days. Set ₹75,000 and 30 days for one party, ₹2 lakh and 45 days for another. Groups and routes can share defaults.
- Holds at the point of sale. The counter and the salesman's phone both see the hold, so no order slips through on a busy morning.
- Owner approves on phone. The owner gets the request with balance, oldest due and payment history, and approves once or holds.
Credit guard - needs owner
4 over limitMahalakshmi Stores
Limit ₹2,00,000 - Due ₹2,14,800 - oldest 12 days
KMS Traders
Limit ₹75,000 - Due ₹1,06,760 - oldest 48 days
St. Antony's Mart
Limit ₹50,000 - Due ₹61,300 - oldest 37 days
Rahmath Stores
Limit ₹60,000 - Due ₹72,450 - oldest 54 days
The tempo stand
Salesman Orders
Orders from the shop floor, straight into your godown.
Salesmen visit shops on their routes with the Quilography app. They see live stock, the party's rates and balance, take the order, collect payment and move on. Orders land at the counter ready to bill and pack, even if they were taken without signal.
- Routes and beats. Assign shops to routes and days. The salesman sees today's shops in order.
- Order on the phone. Party rates, schemes and live stock while taking the order, so nothing is promised that is not in the godown.
- Collections on route. Cash, UPI and cheques collected at the shop, with a receipt on WhatsApp to the retailer.
Kottiyam junction
Fathima Provisions
Balance
₹38,240
Limit left
₹21,760
The owner's chair
AI Stock Advisor
What to reorder, what is slowing down, before it costs you.
The AI Stock Advisor reads your own sales, purchases and stock every night. In the morning it tells the owner what will run out, what is moving slower than last year and how festival weeks change the pace. It suggests. The owner decides.
- Reorder suggestions. How many bags or cartons to order and by when, based on daily sales and the supplier's usual delivery days.
- Slow-moving stock. Items and brands selling slower than last year, with weeks of stock in hand, so money is not stuck in the godown.
- Festival and season pace. Onam, Vishu, Ramzan, Christmas and school reopening change what sells. The advisor learns your pattern from past years.
AI stock advisor - suggestions for the owner
From your own salesSugar 50 kg will run out by Thursday
Selling 41 bags a day this festival week against 18 normally. 86 bags left.
One biscuit brand is moving slower
22% fewer cartons than the same month last year. 140 cartons in godown, 7 weeks of cover.
Atta 10 kg - 9 days of stock
Supplier usually delivers in 4 days. Order by Monday to stay safe.
Suggestions only. Nothing is ordered unless the owner confirms.
The CA's visit
GST Books
Books your CA can close without calling you twice.
Sales, purchases, payments and expenses post to proper accounts as you work. GST return data, e-invoices and e-way bills are prepared from the same entries, so what you billed and what you report always match.
- Double-entry accounts. Day book, cash book, bank book, trial balance, profit and loss and balance sheet, always up to date.
- e-invoices. IRN and signed QR code for B2B bills from the billing screen, with cancellation within the allowed time.
- e-way bills. Generated from the bill with vehicle number and distance. Part B can be updated when the tempo changes.
GST books - November
IRP connected41
e-invoices today
6
e-way bills
1,284
B2C bills
A day on Quilography
From shutters up to shutters down.
The same entries flow through the whole day. Nobody types a bill twice, and the owner sees it all from one phone.
- 7:30 amGodown opensKeeper checks today's packing list. Salesmen's evening orders are already waiting.
- 8 - 11 amMorning rushBills at the counter with party rates. Tempos load with e-way bills ready.
- 11:30 amCredit reviewThe owner clears or holds parties over limit from the phone.
- 2 - 6 pmRoutes and collectionsSalesmen take orders and collect payments, online or offline.
- 8 pmShutters downCash tallies, stock matches, and the AI prepares tomorrow's reorder list.
Made for your trade
Every trade sells differently. Quilography knows how.
FMCG and grocery
Company schemes, batch and MRP, cartons and loose packets, hundreds of retailer parties on credit.
Hardware
Thousands of items in sizes and grades, pieces, boxes and kilos, contractor and retail rate lists.
Electricals
Brand-wise rates and discounts, serial numbers where needed, project and dealer pricing.
Sanitary
Sets and single pieces, colour and model variants, godown and showroom stock kept apart.
Plastics
Weight and piece both, bundles and dozens, rates that change with raw material prices.
Textiles
Bales, thans and metres, design and shade, agents and outstation parties on long credit.
Spices
Loose and packed, grade-wise rates, batch and moisture loss in storage.
Agricultural produce
Weighed goods, bags of varying weight, hamali and transport on every bill.
Switching over
Moving from Tally or old billing software, with us beside you.
We take your data
Items, units, rate lists, parties, opening balances and pending bills from Tally, Excel or your current software.
We set it up your way
Godowns, bill formats, user rights, credit limits and routes, matched to how your shop runs today.
We train your staff
Counter, godown, salesmen and accounts, in Malayalam or English, on your own items.
You go live
Run in parallel for a few days if you like. We stay on call through your first month-end.
Questions
What traders ask before they switch.
See pricing, or connect support for a walkthrough on your own items.
Can we move from Tally or our current billing software?+
Yes, with our help. We import items, units, rate lists, parties, opening balances and pending bills, and check them with you before you go live.
Does it work offline at the counter?+
Yes. Billing continues when the internet is down and everything syncs when it returns.
Can salesmen take orders without internet?+
Yes. The salesman app saves orders and collections on the phone and sends them when there is signal.
Does it support multiple godowns?+
Yes. Stock is kept godown-wise with transfers, and users can be limited to their own godown.
Does the AI order stock by itself?+
No. It suggests what to reorder and what is slowing down. The owner decides every order.
How long does setup take?+
Most traders start billing within 3 to 7 days, depending on the number of items and how clean the old data is.
Closing - today
Shutters down at 8 pm
Close today's books in minutes. Open tomorrow on Quilography.
Your first 30 days are on us. We bring over your items, parties and opening balances from Tally or your current billing software, and sit with your counter staff till they are faster than before.
30 days
free trial
No card
to start
Data moved
with our help